ADP Recruiting

ADP (Automatic Data Processing) Recruiting is a provider of cloud-based human capital management (HCM) solutions to employers. Hire2Retire product uses SFTP(Secure File Transfer Protocol) server as the entry point to consume Employee extract files. ADP Recruiting needs to set up connections with the target SFTP server to send Employee Extract files.

ADP Recruiting File-Based Extraction Connection Set Up

ADP Recruiting features various subscription products supporting either APIs or file export depending on the subscription type as explained in each section below.

One of the easiest ways to get your ADP Recruiting data into Hire2Retire is by using ADP's SFTP Export capability. To do this, you will first need to request SFTP Export from the ADP Reporting tool, which will allow ADP Recruiting to export files to the Hire2Retire SFTP server.

Hire2Retire requires the following details to create a connection with your ADP Recruiting server:

• Connection Name - A user-defined nomenclature for your connection. By default, the connection name is "Connection-RSA Key", you can change the name as per your preference.

• Public Key of the RSA key pair - To connect ADP to SFTP, upload the public key of your RSA key pair (SSH key) directly or copy and paste its contents. Learn how to create RSA key pair

• Folder Name - A new folder for the current workflow will be created by default. You can also select folders using the dropdown option from existing workflows.

• Extract Retention Period - Files older than the retention period are automatically removed from the selected folder on RoboMQ's SFTP server.

Figure 1. ADP Recruiting Connection Set Up page - Create Connection

Figure 2. ADP Recruiting Connection Set Up page - Create Connection

Testing your SFTP upload before going live

During the testing phase of your workflow, you can simply upload HR reports directly from your local environment using the private key of your RSA key pair. Learn how to create RSA key pairs on MacOS or Linux

Configuration

Once you have successfully configured the connections, you can continue with the Design section to configure the rest of the workflow following these steps in order.

1. ATS Data Definition
   • Data Extract
2. ATS to AD Profile Map
3. Lifecycle Business Rules
4. Employment Status
5. Organizational Unit Assignment - Only defined in on-premise Active Directory
6. Group Memberships
   • Security Group Memberships
   • Distribution List Memberships
   • Microsoft 365 Groups Memberships Only defined in Hybrid (with Exchange Online Services) and Entra ID
   • Entra ID Distribution List Memberships Only defined in Entra ID and Hybrid, when Exchange Online Services is configured
   • Entra ID Security Groups Only defined in Hybrid (with Enable Entra ID Security Groups) and Entra ID
   • Mail Enabled Security Group Memberships Only defined in Entra ID and Hybrid, when Exchange Online Services is configured
   • Mailing List Assignment Provided in Google Workspace
7. Communication Hub

Deployment

Once your workflow has been set up, you can optionally set up notifications and archival for your workflow.

• Compliance and Audit Trail
• Run Mode
• Error Notifications
• Monitor Receipt of Scheduled HR Extract
• Environment

Otherwise, you can proceed to deploy and test it on the Hire2Retire platform, see Deploy and Test Flow.