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Google Directory Mailing Lists

Mailing Lists are a membership object in Google that eases the task of ensuring a group of people have consistent permissions to a group of related resources. You may see them referred to as Mailing lists. The lists of related resources varies slightly depending on where the Mailing list is created.

This design step allows you to create rules to select specific users using filters and assign them the desired Mailing lists.

The Groups selected in "Default Lists Mapping" will be associated with all the users.

Note- This is a optional step, there is no need for you to fill out the default Mailing lists dropdown to move to the next step.

Mailing Lists Assignment Step

Figure 1. Default Mailing Lists Assignment step

How to create a Rule for mapping the Mailing Lists?

Once you are on this step you will see a section under the heading Add User to Microsoft 365 Groups. This section represents a rule based on which Microsoft 365 Groups can be assigned to selected users.

Define Microsoft 365 Groups Mapping Rule Form

Figure 2. Define Microsoft 365 Groups Mapping Rule Form

Following are the steps to create a rule:

  1. You can set up the filters to select the users you want to assign Microsoft 365 Groups to. You can create a filter using the following steps -

    • Click on "Choose Attribute" and select employee attribute and operation you want to apply to match that attribute.
    • Next, you get a "Value" field where you type the value you want to match the attribute with and also choose the Microsoft 365 Groups you want to assign.

    Microsoft 365 Groups Filter example

    Figure 3. Example of an Microsoft 365 Groups filter

  2. You can add multiple filters using the "AND" and "OR" logic. These logics can be added using the : button present on the right of the value input field.

  3. You can add and remove multiple rows of the above filters using + and - buttons respectively inside the box.

    Mailing Lists dropdown to select organizational unit

    Figure 4. Mailing Lists dropdown to select Groups.

  4. You can add multiple mappings using "Add a rule" button.

    Add and Collapse Button
    Figure 5. Add a rule button.

Adding the default Mailing Lists

This is not a mandatory field. To add default Mailing Lists, you need to select Lists from the view. All the users processed will be added to these lists.

Default Mailing Lists Box

Figure 6. Default Mailing Lists Box to add default mailing lists

Import And Export Mapping Rules

Using this feature, you will be able to import all the mapping rules by uploading a .csv or .xlsx file. Also, you can export all the mapping rules as a .csv/.xlsx file.

Import/Export button to import or export file

Figure 6. "Import/Export Mapping Rules" button.

To Import or Export a file you have to first click on Import/Export Mapping Rules button. Clicking on this button will open a Dialog box containing two tabs, one is for importing and other is for exporting the mapping rules. By default if the form is valid you will be redirected to Export tab otherwise the Export tab will remain disabled and you will be redirected to the Import tab.

Importing mapping rules

Steps for importing file:

  1. Choose Import tab from the dialog box.

    Dialog to import file

    Figure 7. Dialog Box For Importing .xlsx or .csv File

  2. Now Click on Choose File button to choose the file you want to import. Clicking on button will open file directory from which you can select .csv or .xlsx file.

    Choose file button to import

    Figure 8. "Choose File" button for choosing file to be imported.

    Widow Directory to choose file to import

    Figure 9. Windows Tab for choosing .xlsx or .csv File.

  3. After doing first 3 steps please wait while your file gets imported and rules get created.

Note - There is the specific format to import file. You can get the format by exporting some mapping rules.

Exporting mapping rules

Steps for exporting file:

  1. Choose Export tab from a dialog box.

    Choose Export Tab

    Figure 10. Dialog Box for Exporting File.

    Choose File Format

    Figure 11. File Formats To Export.

  2. Now Select the file format from the dropdown and click on Export button. Once clicked your file will get exported in the selected format and the name of the file will be Hire2Retire_ML_Mapping_(TimeStamp).

    Export Button

    Figure 12. "Export" button.