Overview

Using the Access on Hire2Retire you can provision and deprovision users on Coupa. Read the official documentation of Coupa.

Figure 1. Coupa Application on Hire2Retire

Define Provisioning Criteria

Provisioning Type

Provision a set of Employees

You can define a Provisioning Criteria to any user based on their AD and HRIS attributes. You can define complex conditions using AND and OR logic. You can also use the Group memberships and Role(s) in AD to define Criteria. For example, In Figure 2 the rules are defined on the based on Department (Equals) and Title (Equals). If the rules are passed then only user(s) will get provisioned. If no rule passes and the user(s) is present in Coupa then deprovisioning is performed for the user(s).

Figure 2. Provision a set of Employees

You can enable the "Do not deprovision app access upon change of role" checkbox to prevent users from being deprovisioned on Coupa due to a role mismatch.

Figure 3. Do not deprovision app access upon change of role

Provision All Employees

All user(s) will be provisioned on Coupa.

Figure 4. Provision All Employees

Provision User

You can decide to either provision or deprovision using Access.

• Provisioning - You can provision one or more user(s) to the Coupa according to the requirement. User(s) can be created, updated or reactivated in provisioning operation.

• Deprovisioning - You can deprovision one or more user(s) according to the requirement. User accounts will be deactivated on Coupa upon deprovisioning.

Figure 5. Configure lifecycle operations for Coupa

Map attributes on Coupa

You can select the attributes provided by Coupa that you want to populate. You can map values from AD/Entra ID/Hybrid/HRIS to populate these attributes. You can also use Hire2Retire's powerful data transformation capabilities using Excel Style functions.

Figure 6. Select Coupa Attributes

You can define criteria(s) for mapping the License(s) and Role(s) provided by Coupa. You can also select the default roles in Coupa. If no criteria is satisfied then the selected default License(s) or Role(s) in Coupa will be assigned to the user(s).

Figure 7. License Mapping

Figure 8. Role Mapping