Hybrid with Exchange Online

By linking your Hybrid and Exchange Online account with Hire2Retire, you can authorize RoboMQ to have a delegated access on your behalf to both applications. Hire2Retire needs the following permissions on your account to provide a seamless integration experience:

Microsoft Exchange Online

Feature	Role	Explanation
Entra ID distribution list	Distribution Groups	Read and Write Entra ID distribution lists.
Microsoft O365 Groups	Mail Recipients	Read and write on Microsoft o365 groups. Please grant the service account User Administrator privileges to enable it to perform the necessary actions.
Mail-Enabled Security Groups	Security Group Creation and Membership	Read and write mail-enabled security groups.
Shared Mailbox	Mail Recipients	Read and write on mailbox.

The specified permissions should be included in a role group that the service account is being assigned to.

Create a Connection

Hybrid Connection

Hire2Retire requires the following details to create a connection.

• Connection Name - A user defined nomenclature for your connection. By default, the connect name is "Connection-Directory Service", you can change the name as per your preferences.
• Host - The host name is the IP address of your Active Directory Server. User can add more then one host for the same account.
• Port - The TCP/IP port on which the Active Directory server is listening. Hire2Retire will only establish the LDAP connection with your SSL port. (The default is 636)
• Base DN - It is a collection of objects that Hire2Retire will access within an Active Directory network. An object can be a single user, a group of users or a hardware component, such as a computer or printer. Each base DN holds a database containing object identity information. It should be given in the format "DC=example-domain,DC=com"
• Username - The username to access the Active Directory server. Please make sure it belongs to the security group "Domain Admin" and has delegated control to target Organization Units (OU).
• Password - The Password to access the Active Directory server.

Figure 1. Hybrid Connection Set Up Page

Exchange Online Connection

To establish Exchange Online connection, you need to have an Entra ID service account existing in a role group with neccessary permissions mentioned above.

Figure 2. Hybrid with Exchange Online Connection set up

Here are the permissions requested by Hire2Retire from your Microsoft Exchange Online account:

Figure 3. Permissions requested from Microsoft Exchange Online

The Hire2Retire platform further provides two connection types for Hybrid applications:

1. Service Provider Application - In this option, you'll be require to sign-up and delegating the accesses to the RoboMQ application on your behalf
2. Customer Owned Application - This option is recommended if you prefer employing your registered application for automation purposes.

Service Provider Application

Hybrid application on hire2retire uses OAuth authorization. By linking your Hybrid account with hire2retire, you can authorise the RoboMQ application to have delegated access on your behalf, for which you will be provided with a consent window whenever new resource access permission is required by hire2retire. RoboMQ needs the following permissions on your account to provide a seamless integration experience:

Scopes	Explanation
User.ReadWrite.All	Read and write all user's full profiles
Group.ReadWrite.All	Read and write all groups
Directory.AccessAsUser.All	Application requires this scope to reset their password.
offline_access	Maintain access to data you have given it access to. When a user approves the offline_access scope, your app can receive refresh tokens from the Microsoft identity platform token endpoint. Refresh tokens are long-lived. Your app can get new access tokens as older ones expire.

Figure 3. Service Provider Application connection

Customer Owned Application

Hire2Retire does not require the user to sign-in for this connection. Instead, for automation purposes, it will use your application service principal as a service account. Choosing this connection requires you to manage your service account's Application Permission in your Hybrid instance.

Create a Connection

You need to have application registered on your tenant & provide necessary permission required by Hire2Retire. Hire2Retire requires the following details to create a connection.

• Entra ID National cloud - Select the specific national or regional instance of a cloud service, such as Microsoft Entra ID National Cloud, tailored to meet local regulatory and compliance needs.
• Client ID - Application ID
• Tenant ID - Unique identifier of the Entra ID instance.

Figure 4. Customer Owned Application connection

If you are configuring a connection with a multi-domain controller setup, you can provide host values for each domain controller in your AD along with their respective base DN and port. You can also provide comma separated list of IP/host addresses for each domain controller.
By checking the 'Use Global Catalog' checkbox, you can enable the Global Catalog (GC) for your Active Directory connection, which facilitates efficient searches for user and group information across multiple domains.

Application Permission

Set up application permissions for any application that needs to authenticate itself without the user's help or consent. To authorize a registered application to access the Microsoft Graph API, navigate to API permissions > Add a permission > Microsoft APIs > Microsoft Graph > Application permissions.

RoboMQ needs the following permissions on your registered application to provide a seamless integration eperience:

Scopes	Explanation
User.ReadWrite.All	Allows the user to read and update the user profiles without a signed in user.
Group.ReadWrite.All	Allows the app to create groups, read all group properties and memberships, update group properties and memberships, and delete groups. Also allows the app to read and write conversations. All of these operations can be performed by the app without a signed-in user.
Directory.ReadWrite.All	Application requires this scope to reset their password.
User.EnableDisableAccount.All	Grants the ability to enable or disable any user account within the Entra ID tenant.

After giving the User.EnableDisableAccount.All permission, you will be required to give your application a User Administrator role by navigating to Microsoft Entra ID > Roles and administrators and search for user administrator, then Add assignments and search for your application name.

Figure 5. Entra ID roles and administrators

Figure 6. Entra ID ADd assignments