Overview

Using the Access on Hire2Retire you can provision and deprovision users on WorkSpan. Read the official documentation of WorkSpan here.

Figure 1. WorkSpan Application on Hire2Retire

Define Role Definition

Provisioning Type

Define Role(s)

You can assign a Role to any user based on their AD attributes. You can define complex conditions using AND and OR logic. You can also use the Group memberships in AD to define Roles. The Roles are used to assign specific priviliges and licenses in WorkSpan. For Example: If the rules are defined on the basis of department (Equals) and they are passed then only user(s) will get provisioned. If no rule passes and the user(s) is present in WorkSpan then deprovisioning is performed for the user(s).

You can enable the "Do not deprovision upon change of profile or role" checkbox to prevent users from being deprovisioned on WorkSpan due to a role mismatch.

Process All Employees

All user(s) will be provisioned on WorkSpan.

Provision User

You can decide to either provision or deprovision user(s) using Access.

• Provisioning - You can provision one or more user(s) to the Workspan according to the requirement. User(s) can be created, updated or reactivated in provisioning operation.

• Deprovisioning - You can deprovision one or more user(s) according to the requirement. User accounts will be deactivated on Workspan upon deprovisioning.

Map attributes on WorkSpan

You can select the attributes provided by WorkSpan that you want to populate. You can map values from AD/Entra ID/Hybrid to populate these attributes. You can also use Hire2Retire's powerful data transformation capabilities using Excel Style functions.