Overview

Using the Access on Hire2Retire you can provision and deprovision users on ServiceNow. Read the official documentation of ServiceNow here.

Figure 1. ServiceNow Application on Hire2Retire

Define Role Definition

Provisioning Type

Define Role(s)

You can assign a Role to any user based on their AD attributes. You can define complex conditions using AND and OR logic. You can also use thee Group memberships in AD to define Roles. For example:In Figure 2, user(s) with Department "Product Development" will get provisioned. Only users who get a Role assigned based on the conditions, will be provissioned. If the user is unassigned from a role based on their updated profile in AD, and you have selected to deprovision using Hire2Retire, user will be deprovisioned from ServiceNow.

Figure 2. Provision users with following rule definitions

You can enable the "Do not deprovision upon change of profile or role" checkbox to prevent users from being deprovisioned on ServiceNow due to a role mismatch.

Figure 3. Do not deprovision users upon change of profile or role

Process All Employees

All user(s) will be provisioned on ServiceNow.

Figure 4. Process All Employees

Provision User

You can decide to either provision or deprovision user(s) using Access.

• Provisioning - You can provision one or more user(s) to the ServiceNow according to the requirement. User(s) can be created, updated or reactivated in provisioning operation.

• Deprovisioning - You can deprovision one or more user(s) according to the requirement. User accounts will be deactivated on ServiceNow upon deprovisioning.

Figure 5. Configure lifecycle operations for ServiceNow

Map attributes on ServiceNow

You can populate a user's profile in ServiceNow by mapping attributes incoming from the AD. You can also use Hire2Retire's powerful data transformation capabilities using Excel Style functions.

Figure 6. Select ServiceNow attributes