Overview

Using the Access on Hire2Retire, you can provision and deprovision users on Relias. Read the official documentation of Relias.

Figure 1. Relias Application on Hire2Retire

Define Provisioning Criteria

Provisioning Type

Provision a set of Employees

You can assign a Role to any user based on their AD and HRIS attributes. You can define complex conditions using AND and OR logic. You can also use the Group memberships in AD to define Roles. The Roles are used to assign roles in Relias. For example, in Figure 2, the rules are defined on the basis of Department (Equals). If the rules are passed, then only user(s) will get provisioned. If no rule passes and the user(s) are present in Relias, then deprovisioning is performed for the user(s).

Figure 2. Provision users with following rule definitions

You can enable the "Do not deprovision app access upon change of role" checkbox to prevent users from being deprovisioned on Relias due to a role mismatch.

Figure 3. Do not deprovision users upon change of role

Provision All Employee(s)

All user(s) will be provisioned on Relias.

Figure 4. Process All Employees

Provision User

You can decide to either provision or deprovision user(s) using Access.

• Provisioning - You can provision one or more user(s) to Relias according to the requirement. User(s) can be created, updated, or reactivated in provisioning operation.

• Deprovisioning - You can deprovision one or more user(s) according to the requirement. User accounts will be deactivated on Relias upon deprovisioning.

Figure 5. Configure lifecycle operations for Relias

Map Attributes on Relias

You can populate a user's profile in Relias by mapping attributes incoming from the AD and HRIS. You can also use Hire2Retire's powerful data transformation capabilities using Excel Style functions.

When a user is created or enabled in Relias, a system-generated password is automatically emailed to the recipients specified in the Password Recipients attribute.

Figure 6. Relias Attributes on Hire2Retire

Figure 7. Relias Attributes on Hire2Retire

Notes:

• If you need to add multiple Additional Hierarchy IDs, separate each ID with a semicolon (;) in the text field.
• You can find the Hierarchy ID of the corresponding hierarchy after exporting it from the Hierarchy tab.

Figure 8. Hierarchy ID on Relias

Exclude employee attribute(s) from update

The selected attributes will not be considered when updating an employee profile. The selected attributes hold their previous value in the application.

Figure 9. Exclude employee attribute(s) from update