Overview

Using the Access on Hire2Retire you can provision and deprovision users on Elfsquad. Read the official documentation of Elfsquad here.

Figure 1. Elfsquad Application on Hire2Retire

Define Role Definition

Provisioning Type

Define Role(s)

You can assign a Role to any user based on their AD attributes. You can define complex conditions using AND and OR logic. You can also use the Group memberships in AD to define Roles. For example: In Figure 2, user(s) with Department "Sales" and Title "Manager" will get provisioned. Only users who get a Role assigned based on the conditions, will be provisioned. If the user is unassigned from a role-based on their updated profile in AD/Entra ID, and you have selected to deprovision using Hire2Retire, user will be deprovisioned from Elfsquad.

Figure 2. Provision users with following rule definitions

You can enable the "Do not deprovision upon change of profile or role" checkbox to prevent users from being deprovisioned on Elfsquad Services due to a role mismatch.

Figure 3. Do not deprovision users upon change of profile or role

Provision All Employees

All user(s) will be provisioned on Elfsquad.

Figure 4. Process All Employees

Provision User

You can decide to either provision or deprovision user(s) using Access.

• Provisioning - You can provision one or more user(s) to the Elfsquad according to the requirement. User(s) can be created, updated or reactivated in provisioning operation.

• Deprovisioning - You can deprovision one or more user(s) according to the requirement. User accounts will be deactivated on Elfsquad upon deprovisioning.

Figure 5. Configure lifecycle operations for Elfsquad

Map attributes on Elfsquad

You can select the attributes provided by Elfsquad that you want to populate. You can map values from AD/Entra ID/Hybrid to populate these attributes. You can also use Hire2Retire's powerful data transformation capabilities using Excel Style functions.

Figure 6. Select Elfsquad attributes