Overview

Using the Access on Hire2Retire you can provision and deprovision users on Coupa. Read the official documentation of Coupa here.

Figure 1. Coupa Application on Hire2Retire

Define Role Definition

Provisioning Type

Define Role(s)

You can assign a Role to any user based on their AD attributes. You can define complex conditions using AND and OR logic. You can also use the Group memberships in AD to define Roles. The defined Roles are used to assign specific license(s) and Role(s) in Coupa. For example, In Figure 2 the rules are defined on the basis of Department (Equals) and Title (Equals). If the rules are passed then only user(s) will get provisioned. If no rule passes and the user(s) is present in Coupa then deprovisioning is performed for the user(s).

Figure 2. Provision users with following rule definitions

Map the rules defined in first table with the License(s) and Role(s) provided by Coupa.

Figure 3. Role to License Mapping

You can also select default roles in Coupa. For if and only if 'Product Analyst' Role is passed and it is not mapped in the second table then the selected default License(s) and Role(s) in Coupa will be assigned to the user(s).

Figure 4. Default License and Role in Coupa to add to rest roles

You can enable the "Do not deprovision upon change of role" checkbox to prevent users from being deprovisioned on Coupa due to a role mismatch.

Figure 5. Do not deprovision users upon change of role

Provision All Employees

All user(s) will be provisioned on Coupa.

Figure 6. Provision All Employees

Provision User

You can decide to either provision or deprovision using Access.

• Provisioning - You can provision one or more user(s) to the Coupa according to the requirement. User(s) can be created, updated or reactivated in provisioning operation.

• Deprovisioning - You can deprovision one or more user(s) according to the requirement. User accounts will be deactivated on Coupa upon deprovisioning.

Figure 7. Configure lifecycle operations for Coupa

Map attributes on Coupa

You can select the attributes provided by Coupa that you want to populate. You can map values from AD/Entra ID/Hybrid to populate these attributes. You can also use Hire2Retire's powerful data transformation capabilities using Excel Style functions.

Figure 8. Select Coupa Attributes