SAP Successfactors

SAP Successfactor is a provider of cloud-based human capital management (HCM) solutions to employers. Hire2Retire product uses SFTP(Secure File Transfer Protocol) server as the entry point to consume Employee extract files. SAP Successfactors need to set up connections with the target SFTP server to send Employee Extract files.

SAP Successfactors File Based Extraction Connection Set Up

You can get data from your SAP Successfactor account on Hire2Retire using either file exports or REST API.

One of the easiest ways to get your SAP Successfactors data into Hire2Retire is by using Successfactors' SFTP export capability. To do this, you will first need to request SFTP Export from the SAP Successfactors tool, which will schedule periodic export of Employee Data from Successfactors to the Hire2Retire SFTP server.

You need to configure the following details in Hire2Retire to set up connection betweeen Hire2Retire SFTP server and SAP Successfactors.

• Connection Name - A user-defined nomenclature for your connection. By default, the connect name is "Connection-RSA Key", you can change the name as per your preference.

• Public Key of the RSA key pair - To connect SAP Successfactor to SFTP, you must provide the public key of your RSA key pair (SSH key). You can either upload the RSA public key file directly or copy and paste its contents. Learn how to create RSA key pair

• Folder Name - A new folder for the current workflow will be created by default. You can also select folders using dropdown option from existing workflows.

• Extract Retention Period - When the files get older than the retention period, they will be removed from the selected folder in the RoboMQ's SFTP server.

Figure 1. SAP Successfactors Connection Set Up page - Create Connection

Testing your SFTP upload before going live

During the testing phase of your workflow, you can simply upload HR reports directly from your local environment using the private key of your RSA key pair. Learn How to create RSA key pairs on MacOS or Linux

Configuration

Once you have successfully configured the connections, you can continue with the Design section to configure the rest of the workflow following these steps in order.

1. HR Data Definition
   • File Based
2. HR to AD Profile Map
3. Lifecycle Business Rules
4. Employment Status
5. Organizational Unit Assignment - Only defined in on-premise Active Directory
6. Group Memberships
   • Security Group Memberships
   • Distribution List Memberships
   • Microsoft 365 Groups Memberships Only defined in Hybrid (with Exchange Online Services) and Entra ID
   • Entra ID Distribution List Memberships Only defined in Entra ID and Hybrid, when Exchange Online Services is configured
   • Entra ID Security Groups Only defined in Hybrid (with Enable Entra ID Security Groups) and Entra ID
   • Mail Enabled Security Group Memberships Only defined in Entra ID and Hybrid, when Exchange Online Services is configured
   • Mailing List Assignment Provided in Google Directory
7. Communication Hub

Once the HR Data Setup is done, you can configure your workflow for your Identity Management System.

1. Active Directory
2. Entra ID
3. Hybrid

Deployment

Once your workflow has been setup, you can optionally setup notifications and archival for your workflow.

• Compliance and Audit Trail
• Run Mode
• Error Notifications
• Monitor Receipt of Scheduled HR Extract
• Environment

Otherwise, you can proceed to deploy and test it on the Hire2Retire platform, see Deploy and Test Flow