Other ATS System

ATS (Applicant Tracking System) integration is supported by the Hire2Retire product. This application involves strategically managing recruitment data to streamline the hiring workflow. Hire2Retire utilizes SFTP (Secure File Transfer Protocol) as the entry point to retrieve candidate data and other relevant information from the ATS. The application is designed to establish a secure connection with the SFTP server to import data files, ensuring a smooth and secure transfer of candidate information into the Hire2Retire platform.

Create a Connection

In order to connect ATS to SFTP, you must provide the public key of your RSA key pair (SSH key).

Hire2Retire requires the following details to create a connection with your ATS server:

• Connection Name - A user-defined nomenclature for your connection. By default, the connect name is "Connection-RSA Key", you can change the name as per your preference.

• Public Key of the RSA key pair - The public key of your RSA key pair (SSH key). In order to connect ATS to SFTP, you must provide the public key of the RSA key pair (SSH key). Learn how to create RSA key pair.

• Folder Name - A new folder for the current workflow will be created by default. You can also select folders using dropdown option from existing workflows.

Figure 1. Other ATS Connection Set Up page - Create Connection

Testing your SFTP upload before going live

During the testing phase of your workflow, you can simply upload Candidate reports directly from your local environment using the private key of your RSA key pair. Learn How to create RSA key pairs on MacOS or Linux.

How to connect to the Hire2Retire SFTP server to drop the Candidate Data

Once the key pair is ready, you can provide the public key in the Other ATS Connection setup page where you will fill out details to connect to the Hire2Retire SFTP server.

• Hostname - The host name provided is the IP address of Hire2Retire SFTP Server.

• Port - The TCP/IP port on which the Hire2Retire SFTP server is listening.

• Username - SFTP username to connect to the Hire2Retire SFTP server.

• Folder Name - SFTP folder for the current workflow. The current Hire2Retire workflow will listen to the incoming extract files from the given folder path.

Figure 2. Other ATS Connection Set Up page - ATS Instruction

Configuration

Once you have successfully configured the connections, you can continue with the Design section to configure the rest of the workflow following these steps in order.

1. ATS Data Definition
   • Data Extract
2. ATS to AD Profile Map
3. Lifecycle Business Rules
4. Employment Status
5. Organizational Unit Assignment - Only defined in on-premise Active Directory
6. Security Group Assignment
7. Distribution List Assignment

Deployment

Once your workflow has been setup, you can optionally setup notifications and archival for your workflow.

• Hire2Retire Event Notifications
• Hire2Retire Compliance and Audit Trail

Otherwise, you can proceed to deploy and test it on the Hire2Retire platform, see Deploy and Test Flow.