Give another user(s) access to OneDrive

When an employee is terminated, you can setup your Hire2Retire workflow to give another user access to terminated employee's OneDrive. OneDrive, Microsoft's robust cloud storage solution, offers seamless integration with the Office 365 suite, ensuring that files and documents are always accessible, secure, and easily shareable. When an employee is being terminated, it is crucial to maintain continuity and preserve access to important files they managed. Granting access to another user is a vital step in this process. By reassigning access to a supervisor or a colleague, organizations can ensure that ongoing projects are not disrupted, valuable information is not lost, and the transition remains smooth. This proactive measure supports efficient knowledge transfer, minimizes downtime, and helps in maintaining operational flow, underscoring OneDrive’s essential role in organizational data management and security.

Give another user access to OneDrive

While configuring termination on Hire2Retire workflow, you can tick the checkbox Give another user access to OneDrive to use this functionality.

Figure 2. Give another user access to OneDrive

Configuring the give another user access to OneDrive

1. Define conditions based on HR attributes to share OneDrive - Based on the provided conditions, only selective employee's OneDrive will be shared.
2. List of users to share with - Comma separated list of user email with which employee's OneDrive will be shared.
3. Share OneDrive with Manager - Check this to share OneDrive with the manager of the employee.