Currently, Connect iPaaS provides two triggers for SharePoint. The SharePoint triggers on Connect iPaaS are real time triggers. SharePoint will notify Connect as soon as any changes are made in the desired document library.
- File Added to a Document Library
- File Updated to a Document Library
File Added to a Document Library¶
It triggers your workflow when a new file is added or created in the selected document library for a given SharePoint site. Optionally, you can also specify if you want to monitor a particular folder in your document library for a file added to it.
File Updated to a Document Library¶
It triggers your workflow when a file is updated in the selected document library in the given SharePoint site. Optionally, you can also specify if you want to monitor a particular folder in your document library for a file being updated.
Set up Trigger for your Workflow¶
After selecting one of the triggers as above, you will have to select SharePoint parameters like the site name, the document library name, and the folder for the selected trigger.
On the above page, you can select the SharePoint Site and the target Document Library from the dropdown. If you want to watch a particular folder rather than watching the entire document library, you can paste the link to your folder.
How to find the link to the target folder?¶
On your SharePoint portal, go to the document library and select the "Documents" link on the left side panel. From here you can navigate to the desired folder and click on three dots. A drop-down menu will pop up to the
Copy link as shown below.
The link will be copied to your clipboard. You can use it to configure the SharePoint trigger on Connect iPaaS.
If you can not find your SharePoint site in
Select a Site dropdown:¶
If you are not able to see any of your SharePoint sites in the
Select a Site dropdown above, the most probable reason is that your site is not indexed.
Prerequisite: You need admin permission on your account or contact your SharePoint administrator to fix this issue. To fix the problem, please follow the below steps:
Site Permissionin SharePoint Settings.Step 1. Site Permission on SharePoint
Advanced permissions settingsStep 2. Advanced permissions settings
In the advanced permissions settings page, choose
Settingsagain, and then choose
Site Settings.Step 3. Choose Site Settings on SharePoint
Search and offline availability.Step 4. Search and offline availability
Reindex sitebutton.Step 5. Reindex site Button
Reindex site.Step 6. Reindex site
Now you should be able to see the site in the
Select a sitefield.Step 7. Your site should be available in dropdown after reindexing